ExxonMobil Veterans

Job Information

ExxonMobil Administrative Techncian (Pipeline - Mont Belvieu, TX) in Mont Belvieu, Texas

Job Specifics

CLOSE DATE FOR THIS ROLE: Friday, April 3, 2020 @ 11:59 PM Central Standard Time

Company: ExxonMobil Pipeline Company

Disclaimer: Candidates are responsible for any out-of-pocket expenses incurred during the pre-employment process (e.g. airfare, hotel)

ExxonMobil offers excellent pay and benefits including medical, dental, pension and 401(k) plans. www.exxonmobilfamily.com

Job Summary

The Administrative Technician position provides administrative support to local supervisors and/or associated workgroup(s). Candidates should have the ability to work in both independent and team settings. Additionally candidates should demonstrate a high level of proactivity and organizational skills.

Primary Job Functions

  • Timekeeper

  • Input weekly, semi-monthly, and exempt time into Sharp

  • Run all appropriate SAP reports

  • Create/maintain overtime and vacation reports

  • Asset Ledger

  • Maintain local asset ledger

  • Complete annual asset verifications

  • Manage/prepare organization charts, flowcharts, and organization contact protocols

  • SAP Projects Setup and Closure

  • Purchase/Service Orders, and requisitions

  • Confirm projects are properly allocated in Monthly spend reports

  • Approve and verify eEnabled invoices in SAP and manual invoices.

  • Track projects for closure before on the 120/180 day inactive report

  • Review and set up annual blankets, review control reports and FileNet Ques

  • Cost Tracking

  • Utilize SharePoint for interface of documents, presentation preparations as needed

  • Vehicle Administrative Reports

  • Coordinate new vehicle orders, disposal, mileage, registration, licensing, and interface with ARI (fleet management) on any issues concerning fleet

  • Field Administration of Gas/Fuel Purchases

  • Procedures

  • Complete procedure updates

  • Change block flow diagrams

  • IMPACT (Database for tracking near misses, incidents, consequences of incidents, etc.)

  • Enter Loss Prevention Observations

  • Enter/track Near Loss and Loss investigations

  • Ensure proper processing of invoices

  • Travel expenses

  • Purchase cards (P-cards) statements for group employees

  • Order supplies/materials

  • PPE (Personal Protective Equipment) / Safety Equipment Administration

  • Complete safety PPE forms

  • Track site employee PPE distribution dates

  • Ergonomics Administrator

  • Local ergonomics contact, perform assessments

  • Coordinate changes as needed to improve ergonomics

  • Records Management

  • Comply with records management guidelines for the department [electronic / on Local Area Network (LAN) and paper]

  • Generate and manage requests for IT software or hardware updates

  • Surplus Materials Disposal

  • Complete surplus forms for site

  • Interface with Investment recovery group

  • Other duties as assigned commensurate with abilities, skills and knowledge

Job Requirements

  • The ability to work independently producing high volume/high quality work

  • Demonstrated ability to work safely and encourage others to do the same

  • Ability to multitask and adapt to changing priorities of the business

  • Highly organized and able to handle multiple priorities within a limited timeframe

  • Exhibit professional communication style and demeanor; able to communicate in both verbal and written form with all levels of the organization

  • Strong Computer Skills - create/manipulate documents in Microsoft Word, PowerPoint, and Excel, and work with graphical applications as needed

  • Effective time management skills

  • Strong attention to detail

  • Technical writing skills (proof-reading for content, grammar, formatting)

  • Strong teamwork and interpersonal skills

Alternate Location:

ExxonMobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

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